Sample evidence file

Red Carrier Selection File

This example shows Do Not Dispatch: configured red rules blocked the carrier, dispatch recorded Do Not Proceed, and the evidence file preserved why the load did not move with that carrier.

Checked After Departure

Carrier Selection File - Evidence Record

dispatchdiligence | Load ID: LD-RED-009 | Policy carrier_selection_policy_v1.3 | Evidence Record v1.0 | Confidential

Policy Outcome: Do Not Dispatch

Generated

June 8, 2026 15:32:16 UTC

Brokerage

Enterprise Pilot Broker LLC

Load ID

LD-RED-009

Policy version

carrier_selection_policy_v1.3 - Applied at dispatch time

Pre-dispatch timing governanceCHECKED AFTER SCHEDULED DEPARTURE

Checked 32m after scheduled departure. This timing flag is separate from the carrier risk outcome.

Scheduled Departure: June 8, 2026 15:00:00 UTC
Check / File Time: June 8, 2026 15:32:16 UTC
Policy Window: 48 hours before scheduled departure

Carrier Identity

Legal name

RED OAK DEMO TRUCKING LLC

USDOT number

3000001

MC number

MC-300101

Authority status

Inactive / not authorized

Safety rating

Not available

FMCSA snapshot

June 8, 2026 15:31:09 UTC
Source: Synthetic FMCSA/QCMobile training snapshot

Policy Review - carrier_selection_policy_v1.3

Policy flags

B-001 Authority inactive or not authorizedR-013 Crash count above red threshold

Policy result

DO NOT DISPATCH

Triggered rules

B-001, R-013

Insurance status

Insurance data displayed for COI/manual verification

Decision Record

Decision type

Do Not Proceed - Do Not Dispatch

Decision timestamp

June 8, 2026 15:32:11 UTC

Approving manager

Not applicable - carrier rejected

Dispatcher

T. Williams - Dispatch

Load details

Chicago, IL -> Dallas, TX
General freight - dry van

File stored

Stored evidence record - Append-only audit trail

Red - Do Not Dispatch - stop decision saved

One or more configured red conditions blocked dispatch. The Carrier Selection File records the source data, the blocking rules, and the human Do Not Proceed decision.

Blocking issue

Authority and crash history failed configured red controls.

Human decision

Do Not Proceed. Use another carrier.

Manager approval

Not available for red without policy override.

Policy controls applied

These are sample thresholds from carrier_selection_policy_v1.3 preserved with the file.

Do Not Dispatch

Control	Published policy threshold	Source value	Result
Operating authority	Inactive, revoked, suspended, or not authorized = Red / Do Not Dispatch	Inactive / not authorized	Red / Do Not Dispatch
Auto liability / BIPD filing	Informational pending COI/manual verification workflow	$5,000 returned	Displayed, not scored
Cargo filing	Informational pending COI/manual verification workflow	Amount not confirmed	Displayed, not scored
Crash total	Green <= 1; yellow > 1; red > 3	6 total crashes	Red / Do Not Dispatch
Vehicle OOS	Green <= 20%; yellow > 20%; red > 25%	18.3%	Green
Authority age	Green >= 18 months; yellow < 18; red < 6	4 months	Red / Do Not Dispatch

Scope note: Do Not Dispatch records that the configured policy blocked the carrier for this load. It does not erase source facts, does not resolve the carrier's status, and does not prevent a future fresh review if facts change.

SHA-256 Evidence Hash

Database-written - Not user-editable - Append-only audit trail

3196e0d6672ff4509d416376064cd094cb22c4943f79d559dd6859a10171def6